SUMMARY

Ensure efficient operation of school office and provide clerical services for school’s administrative staff.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following:

• Prepare written correspondence, forms, schedules, or reports using personal computer or typewriter.

• Prepare instructional materials, meeting agendas, honor rolls, graduation lists, and campus communication as requested.

• Maintain daily teacher attendance log and records for substitute teachers.

• Monitor and process personnel time records including leave requests and reports. Compile information and submit to central office according to established guidelines.

• Maintain school calendar of events.

• Schedule meetings and appointments and maintain calendar for principal.

• Assist students, teachers, and parents as needed.

• Receive incoming calls, take reliable messages, and route to appropriate staff.

• Maintain physical and computerized files including mailing lists, student records, visitor logs, and office communication.

• Update handbooks, policy manuals, and other documents as assigned.
• Perform routine bookkeeping tasks including simple arithmetic operations to maintain campus budget records.

• Process requisitions for purchase orders and request for payments.
• Receive, store, and issue supplies and equipment.

• Prepare and make cash deposits for activity account(s). Record deposits in order to maintain activity ledger.

• Assist in coordination of faculty meetings and campus activities.

• Assist with campus budget preparation.

• Maintain confidentiality.

• Perform other duties as assigned by Principal.

SUPERVISORY RESPONSIBILITIES

None

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. There may be alternatives to the below qualifications as the Board for Trustees may find appropriate. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

EDUCATION and/or EXPERIENCE

High school graduate or equivalent and one to three years secretarial experience, preferably in a public education environment. Proficient typing, word processing, and file maintenance skills a must. Effective organizational and communication skills. Ability to use personal computer.

LANGUAGE SKILLS

Ability to read and write correspondence. Ability to effectively respond to questions from administrators, faculty, parents, students and the community. Strong communications, public relations, and interpersonal skills.

MATHEMATICAL SKILLS

Ability to perform basic math and to calculate figures and amounts such as discounts, interest, commissions, and percentages.

REASONING ABILITIES

Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit and talk or hear. The employee is occasionally required to stand; walk; use hands to finger, handle, or feel; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl; prolonged standing; frequent kneeling/squatting, bending/stooping, pushing/pulling, and twisting.  The employee is occasionally required to walk. The employee must occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, peripheral vision, distance vision, and ability to adjust focus.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate.