SUMMARY

 Duties include all secretarial skills, must be people-oriented because of dealing with special education teachers, diagnosticians, related service and other staff. Must be willing to be flexible in helping with other duties required of the department. Strong organizational skills are required.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following:

• Run reports from the SHARS system to monitor billing status
• Monitor data entered into SHARS system for accuracy ( enrolled students served through SPED, services documented in ARD, etc.)
• Monitor transportation logs for non-sped students
• Assist teachers and other staff with questions related to SHARS billing and input
• Work collaboratively with SPED PEIMS Specialist regarding reports, data, and billing
• Assist assessment and speech staff with data entry as needed
• Assist with maintaining student special education folders, including copying, faxing, filing, and distribution of records as needed
• Manage all incoming and outgoing mail, both US and in-district
• Manage and order office supplies
• General office copying and collating as needed by professional staff
• Assist other special education secretaries as requested by Supervisor
• Attend professional development
• Follow TISD policies and guidelines
• Performs other tasks as may be assigned by Supervisor/Superintendent

SUPERVISORY RESPONSIBILITIES

None

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skill, and/or ability required.  There may be alternatives to the below qualifications as the Board for Trustees may find appropriate.  Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. Secretarial knowledge and skills, purchasing skills, some bookkeeping skills, computer skills.

EDUCATION and/or EXPERIENCE

High school graduate or equivalent and one year clerical experience.

SPECIAL KNOWLEDGE/SKILLS

Ability to use personal computer and software to develop spreadsheets and databases, and other documents.  Proficient typing, keyboarding, file maintenance, and 10-key skills.  Ability to meet established deadlines.

REASONING ABILITIES

Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.  Ability to deal with problems involving several concrete variables in standardized situations.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit and talk or hear.  The employee is occasionally required to stand; walk; use hands to finger, handle, or feel; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl.  The employee must occasionally lift and/or move up to 50 pounds.  Specific vision abilities required by this job include close vision, peripheral vision, distance vision, and ability to adjust focus. 

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate.

Work days: 202